Southwest Technology Center Financial Aid Policies And Procedures 2025-2026
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FINANCIAL AID POLICIES AND PROCEDURES TABLE OF CONTENTS
FINANCIAL AID REFERENCE DOCUMENTS
MISSION/FINANCIAL AID PHILOSOPHY/HISTORY/POLICY DEVELOPMENT
Financial Aid Philosophy
Person Designated to Administer Title IV Financial Aid
Policy Development
FINANCIAL AID OFFICE AND RECORDS MANAGEMENT
Purpose of the Financial Aid Office
Responsibilities of the Financial Aid Coordinator
Location of Financial Aid Records
Confidentiality and Inspection of Student Financial Aid Records
Length of Time to Maintain Student Records
Electronic Statement of Account
Pell Processed Disbursement List/Financial Aid Excel Spreadsheet
The Business Office/G5
Description of Accounts
Financial Aid Workshops/Meetings
Student Policies and Consumer Information
Persons Designated to Provide Student Policies and Consumer Information and Distribution of Forms
Consumer Information from the U.S. Department of Education
Gainful Employment Disclosures
Net Price Calculator
PARTICIPATION IN FEDERAL FINANCIAL AID PROGRAMS AND INSTITUTIONAL PROGRAM ELIGIBILITY
Institutional and Program Eligibility
TITLE IV FINANCIAL ASSISTANCE AVAILABLE AT SWTC
Federal Pell Grant
Purpose of the Federal Pell Grant Program
Federal Pell Grant Eligibility
U.S. Citizen or Eligible Non-Citizen
Undergraduate Status
Determination of Financial Need.
Regular Student/Enrollment Status/Eligible Program Status.
High School Diploma/GED®/HiSET®/Home School Equivalency
Default/Overpayment Status.
Valid SSN
Satisfactory Academic Progress (SAP)
Statement of Educational Purpose
Educational History of Student
APPLYING FOR THE FEDERAL PELL GRANT
Application Process
Creating a StudentAid.gov Account
Gathering the Documents Needed To Apply for 2025-2026 FAFSA Form
Determining Your Dependency Status
Procedure for Handling Missing Financial Aid Information
Procedure for Handling Conflicting Financial Aid Information
Procedure for Handling Void Financial Aid Applications
Procedure for Handling Rejected Financial Aid Applications
Procedure for Handling Ineligible FAFSA SUBMISSION SUMMARY/ISIR
Explanation of Verification
Selection of Financial Aid Applications to Be Verified
Financial Aid Disbursements Prior to Verification
Verification Deadline
Items to Be Verified/Acceptable Documentation
Number of Household Members
Number Enrolled in College..
Adjusted Gross Income (tax filers)
Income Earned from Work (non-filers)
U.S. Income Tax Paid (tax filers)
High School Completion Status
Identity/Statement of Educational Purpose
Location of Information On IRS Forms
Exemptions from Financial Aid Verification..
Verification Procedures
Correcting Errors.
Submitting Corrections
Verification Status Codes
Unusual Enrollment History (UEH) Flag
Verification of Other Information
Conflicting Information That Cannot Be Resolved
Awarding Title IV Aid
Award Year/Academic Year
SAI Formula
Steps in Computing the Pell Grant Award
Living Costs
Cost of Attendance/Budget Allocations..
Coding on Pell Payment Document Using Common Origination and Disbursement (COD)
Determination of Cost of Attendance
Determination of Scheduled Award and Annual Award
Tuition/Fees
Tuition/Fees for the Practical Nursing Program
Pell Grant Disbursement Worksheet and Calendar
Determination of Payment Per Payment Period
Determination of Total Expected Disbursement for Regular Students
Transfer Students and Determination of Award Disbursement.
Advanced Standing Credit/Prior Credit and Determination of Award Disbursement
Post Military Education and Advanced Standing Credit.
VA Educational Assistance Beneficiaries Policies
Financial Aid Shopping Sheet
Course Repetitions and Determination of Award Disbursement
Award Notification.
Student Right-to-Know and Responsibilities of Financial Aid Recipients
Student Right-to-Know
Student Responsibilities
Disbursement of Pell Grants
Disbursement Procedures
Initial Disbursements
Subsequent Disbursements
SATISFACTORY ACADEMIC PROGRESS (SAP)
Satisfactory Academic Progress Policy
Qualitative Component (Grade Based)
Quantitative Component (Time Based)
Attendance Component
Monitoring Process and Progress Reports
Financial Aid Warning and Suspension Status
Appeal Process after a Suspension
Withdrawal and Incompletes.
Repeating Coursework
Suspended Status Student Transferring to a New Program/Career Option
Financial Aid Probation Status
Progress Checks And Va Reporting Policies.
ATTENDANCE POLICY FOR STUDENTS ON FINANCIAL AID
REVISION OF FINANCIAL AID AWARDS
OVERPAYMENT AND COMMON TYPES OF OVERPAYMENT
Explanation of Overpayment
Overpayment Due to Institutional Error
Overpayment Due to Incorrect Data
Receipt of Additional Student Funding Resources
WITHDRAWAL AND INSTITUTIONAL REFUNDS
Withdrawal Process
Official/Unofficial Withdrawal Date.
Treatment of Funds Policy
As Related to Receipt of Title IV Financial Aid
Institutional Refund Policy
TREATMENT OF RETURN OF TITLE IV FUNDS
TITLE IV RETURN OF FUNDS
Official/Unofficial Withdrawal Date
Calculating Title IV Return of Unearned Funds and Repayment Formulas Used
Aid to Be Returned
POST-WITHDRAWAL DISBURSEMENTS OF TITLE IV FUNDS
Explanation of Post-Withdrawal Disbursement.
Explanation of Professional Judgment
Procedure to Follow for Professional Judgment
Areas in Which Professional Judgment Can Be Exercised.
Dependency Status and Professional Judgment
Appeal Procedure for Professional Judgment
APPEAL PROCESS FOR ALL OTHER FINANCIAL AID GRIEVANCES
Misrepresentation
Substantial Misrepresentation
Misrepresentation Sanctions
Relationship with the Department of Education 34 CFR 668.75.
Explanation of Fraud
Policy for Fraud
Procedures for Fraud
Help Prevent Financial Aid and Scholarship Fraud
Information Security Policy and Procedure
Cybersecurity and the Gramm-Leach-Bliley Act (GLBA)
Identity Theft Prevention
Family Educational Rights and Privacy Act (FERPA)
Notification of Rights Under FERPA
Directory Information Notice
Audit Requirements
Preparation for Audit.
OTHER ASSISTANCE PROGRAMS AVAILABLE AT SWTC
Bureau of Indian Affairs (BIA)
Department of Rehabilitative Services (DRS Voc-Rehab)
Next Experience in Training Scholarship
Application Procedures
Criteria for Selecting Recipients from Group of Eligible Applicants
Nursing Student Assistance Program
Oklahoma HB 3350 Career Technology Tuition Waiver
Application Procedures
Eligibility Requirements
Criteria for Selecting Recipients from Group of Eligible Applicants
Method and Frequency of Disbursemen
Oklahoma Tuition Aid Grant (OTAG)
Purpose of the Oklahoma Tuition Aid Grant Program
Application Procedures
Eligibility Requirements
Criteria for Selecting Recipients from Group of Eligible Applicants
Method and Frequency of Disbursement
Otha Grimes Memorial Scholarship
Purpose of Otha Grimes Memorial Scholarship
Application Procedure
Criteria for Selecting Recipients from Group of Eligible Applicants
Method and Frequency of Disbursements
Southwest Technology Center Foundation Scholarship
Purpose of Southwest Technology Center Foundation Scholarship.
Application Procedures
Criteria for Selecting Recipients from Group of Eligible Applicants
Method and Frequency of Disbursements
Veteran’s Affairs (VA) Educational Assistance Programs
Workforce Innovation and Opportunity Act (WI0A)
Administration of Other Scholarships
IN-SCHOOL LOAN DEFERMENT AND NSLDS
In-School Loan Deferment
National Student Loan Data System (NSLDS)
NOTICE OF AVAILABILITY OF CONSUMER INFORMATION
RETURN OF TITLE IV FUNDS WORKSHEET.